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Executive Assistant, Operations
Melbourne VIC 3000


  • Full time, permanent position
  • Leading medical specialist college
  • CBD location

The Royal Australian and New Zealand College of Psychiatrists (RANZCP) is the principal organisation representing the medical specialty of psychiatry in Australia and New Zealand. We currently have an opportunity for an Executive Assistant within the OPCEO department. 


This Executive Assistant, Operations will provide high level administrative and executive support to the Chief Operations Officer (COO) as well as administratively support the Executive Assistant to the Chief Executive Officer (EA to CEO).


The successful applicant will have relevant tertiary qualifications and will demonstrate:

  • A minimum of 3 years' experience in a similar role providing strong administrative assistance and support to an Executive or General Manager.
  • Experience working with, and a solid understanding of, Committees and/or Boards.
  • Excellent interpersonal communication and writing skills as well as detailed minute taking.
  • Experience in a wide range of administrative tasks, including arranging meetings and events, liaising with varied catering companies, meeting venues and hotels.
  • High-level time management, budget and planning skills with the ability to work to tight time lines.
  • Sound judgement, professionalism, positive demeanour, and ability to maintain the highest level of confidentiality.
  • Strong attention to detail, agility and flexibility, can do attitude, and pride in undertaking all aspects of the role.
  • Ability to take responsibility for effective planning and support of multi-disciplined and interrelated workgroups.
  • Confidence and comfortability in dealing with all senior executives, committee members, and external executives and managers.
  • Initiative and the ability to undertake work with limited supervision and prioritise workload to meet changing demands.
  • Proficient computer skills and knowledge of Microsoft applications and databases.
  • Availability to work, and possibly travel, outside of normal business hours as required.


All applications must be forwarded via the Expr3ss, and include a current resume and cover letter addressing the Key Selection Criteria in order to be considered for the position.


Applications close:  Sunday 16 February 2020


 RANZCP is an Equal Opportunity Employer and encourages applications from Australian and Torres Strait Islander peoples

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