Administrative Officer, Projects
Melbourne VIC 3000
  • Full-time, fixed-term contact until April 2026
  • Melbourne CBD location with hybrid work options. 
  • Competitive benefits and work flexibility including a monthly RDO. 
  • $53,000-$62,200 total remuneration package including super. 

About Us

The Royal Australian and New Zealand College of Psychiatrists (RANZCP) is the principal organisation representing the medical specialty of psychiatry in Australia and New Zealand. A leader in the mental health sector, the College works to prepare medical specialists in the field of psychiatry, support and enhance clinical practice, advocate for people affected by mental illness and advise governments on mental health care. 


Position overview 

Join us in a dynamic role at the RANZCP, supporting the delivery of key projects funded by the Australian Government. As part of our team, you will contribute to the success of initiatives such as the Specialist Training Program (STP), Military and Veterans' Psychiatry Training Program (MVPTP), Psychiatry Workforce Program (PWP), Flexible Approach to Training in Expanded Settings (FATES), and Support Projects. Your primary responsibility will be ensuring the timely and effective delivery of these projects in alignment with their contracted schedules. 


Key Responsibilities:

  • Coordinate meetings, travel and catering.
  • Administer committee/management group meetings and document outcomes.
  • Prepare various documents and materials for events and workshops.
  • Manage grant opportunities, applications and payments.
  • Handle invoices, expenses and reconciliations.
  • Update website content and distribute communications.
  • Establish and maintain office management systems.
  • File agreements, reports, financial records, and correspondence.
  • Provide general administrative support to the Projects Manager and team.

Qualifications and Experience

  • Demonstrated experience providing administrative support for committees and working groups.
  • Proficiency in MS Office, database software, and tele/videoconference technologies.
  • Strong interpersonal, verbal and written communication skills in diverse settings.
  • Exceptional organisational and planning abilities, handling multiple tasks and priorities. 
  • Desirable: Experience in the Australian health system and relevant tertiary qualifications in education or healthcare. 
  • Eligibility Requirement: Applicants must be either an Australian citizen, permanent resident, or a New Zealand citizen. Or have an eligible VISA with full work rights until April 2026. 

What can we offer?

  • Monthly RDO
  • Excellent work–life balance
  • Hybrid working 
  • Convenient CBD location of head office
  • Training and development opportunities

How to apply

Please submit your application through the Expr3ss link. Include a single document containing both your resume and a cover letter. Ensure that your cover letter addresses your qualifications, relevant experience, and individual capabilities for the position. Refer to the position description (PD) for additional information. 


For any queries related to this position please email [email protected]


Applications close on Thursday, 8 February 2024. 


RANZCP is an Equal Opportunity Employer that is committed to inclusion and diversity and promotes a workplace that welcomes and includes the unique contributions of all people.

  Contract / Vacation

    Melbourne VIC

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   Posted 24 Feb 24

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