Assessment Administration Officer
Melbourne, CBD
  • Monthly RDO, take a day off every month, ON US!
  • Reduced work week-37.5 hours for full time employees
  • Central CBD location, and hybrid work options. Enjoy work life balance.
  • Be part of a values driven organisation shaping the future of psychiatry and mental health.
  • Salary ranges from $64,000 to $74,600 inclusive of Leave Loading & Super. 

About us

The Royal Australian and New Zealand College of Psychiatrists (RANZCP) represents the psychiatry medical specialty in Australia and New Zealand. Our mission focuses on training, educating, and advocating for psychiatrists in both countries, with a vision for excellence and equity in mental healthcare provision. Read more about what we do at and 


The role 

As part of our busy and bustling Education Department, this role provides support for academic examinations including overseeing applications and enrolments. Are you a detail-oriented, organized, and friendly? This is an exciting opportunity for you! 


Key Responsibilities:

  • Support Our Teams: Provide general administrative and logistics support for assessment activities, ensuring smooth coordination across our teams and committees.
  • Travel Coordination: Organise domestic and international travel and accommodation for external assessment activities, ensuring everything aligns with RANZCP policies.
  • Online and Offline Administration: Manage the administration of online assessments, exams, applications, and training sessions.
  • Committee Assistance: Offer support and handle administration tasks for various committees as needed.
  • Candidate Support: Provide clear and accurate advice regarding assessments, addressing inquiries from candidates and managing the clinical inbox.
  • Problem Resolution: Escalate and discuss issues appropriately with your team or supervisor, ensuring they are resolved efficiently.
  • Eligibility Audits: Conduct audits to verify candidates' eligibility for assessments, manage application confirmations, timetables, results administration, and update relevant documentation.
  • Collaborate with Staff: Work with other College staff to facilitate efficient administration of assessments.
  • Venue Coordination: Manage all aspects of assessment venues, including catering, audiovisual setup, assessor coordination, travel arrangements, and document distribution.
  • Paperwork Management: Handle all assessment-related paperwork, from preparing packs for assessment panels to printing, collating, and distributing documents.
  • Database Maintenance: Ensure our assessment-related databases are accurate and up-to-date, including trainee files and standard operating procedures.
  • Contribute to Initiatives: Support various education and examination initiatives.
  • Process Improvement: Assist with reviewing, improving, and implementing processes within the Assessment Unit.

If you’re passionate about providing exceptional support and thrive in a dynamic environment, we’d love to hear from you! Please refer to PD for more details. 


To be successful in this role you will have: 

  • Experience in the student administration or assessment environment.
  • A background in tertiary or membership or student administration is highly desirable.
  • Understanding of examinations processes, training, or student applications.
  • Excellent computer skills using MS Office programs, including Excel, and a sound understanding of databases.
  • Eligibility Requirement: Applicants must be either an Australian citizen, permanent resident, or a New Zealand citizen.

Working with RANZCP

At RANZCP, our employees are our greatest asset. We offer a range of benefits including monthly RDOs, hybrid work arrangements, competitive salaries, and ample training and development opportunities.


How to apply

Please apply through the Expr3ss link, submitting a single document containing both your resume and a cover letter that addresses your qualifications, relevant experience, and suitability for the position. Refer to the position description for further details.


For any queries related to this position please email [email protected]. We do not accept referrals from agencies.


Applications close at 5pm on Friday, 26 July 2024. This is a readvertised position, applicants may be contacted for interview at any time, previous applicants need not apply. 


RANZCP is dedicated to fostering a diverse and inclusive workplace that respects and values the unique perspectives and contributions of all individuals. We actively encourage applications from Aboriginal and Torres Strait Islander peoples and Maaori peoples, aiming to provide a supportive and inclusive environment for all employees.

  Full Time


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   Posted 12 Jul 24

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